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DOCUMENT FORMATTING STANDARDS
EFFECTIVE JANUARY 1, 2002

Statutory changes are found in Sections 59.310 and 59.313. Revised Statutes of Missouri are repealed, as of January 1, 2002 and new Section 59.005, 59.310 and 59.313 enacted in lieu thereof. House Bill 606 and Senate Bill 515 are identical in language and available online at: http://www.house.state.mo.us/bills01/biltxt01/hb0606T.htm or  http://www.senate.state.mo.us/01info/billtext/tat/SB515.htm

 


REQUIREMENTS FOR STANDARD DOCUMENTS


SIZE AND INK

8½" x 11" paper

White, light-colored, 20# paper without watermarks, logos, or other visible inclusions

Printed in black or dark ink on one side only

All text within document shall be clear to insure reproduction from record.

No continuous forms or permanent binding, but documents may be stapled for presentation

Minimum type size of 8 pt. typewriter print or 10 pt. Times New Roman computer font.

All signatures shall be original and printed in black or dark ink to insure reproduction from record

All signatures must have the name typed, stamped or printed underneath.

 

ATTACHMENTS

No attachments stapled or affixed to any page except as necessary to comply with statutory requirements.

 

 

MARGINS

Top 3" vertical space of the first page only of each document is designated for the Recorder’s certification.

All other margins on the first and subsequent pages will be a minimum of ¾"

 

 

FIRST PAGE DESIGNATIONS

Every document (except plats and surveys) containing any of the following items shall have such information on the first page of the document below the 3" margin: 

1.     Title of the document

2.     Date of the document

3.     All grantors’ names

4.     All grantees’ names

5.     Any statutory addresses

6.     Legal Description

7.     Reference book and pages, if applicable

If there is not sufficient room on the first page for all of the information, the page reference within the document where the information is set out shall be stated on the first page. If one of the required fields begins on the first page and continues uninterrupted to subsequent pages, it meets the first page requirements.

 

RE-RECORDINGS

If a document is presented for re-recording, in addition to all other requirements, there must be a new first page or cover sheet with the top 3" and the required first page designations.

 

 

EXEMPT DOCUMENTS FROM THE FORMATTING REQUIREMENTS

Documents signed prior to January 1, 2002

Military separation papers

Documents executed outside the United States

Certified copies of documents, including birth and death certificates

Any document where one of the original parties is deceased or incapacitated

Judgments or other documents formatted to meet court requirements

State and Federal Tax Liens

Subdivision Plats & Surveys

 

 

FEES

Standard:  Documents that meet both the statutory requirements and formatting standards will be subject only to the per page recording fee schedule applied.

Non-Standard:  From January 1, 2002 to present…Documents that do not meet the requirements set forth in 59.005, may be recorded for an additional fee of $25.00.

Exempt:  Documents that meet the statutory requirements, but are exempt from the formatting standards will be subject only to the per page recording fee schedule applied.

Additional Fees:  For a document that releases or assigns more than one item, there is a $5.00 charge per each additional item.

 

400 E Locust
Room 102

Union, MO 63084

636 583-6367
fax 636-583-7330

recorder@franklinmo.net

Franklin County Offices  400 E Locust, Union, MO. 63084    hours: M-F 8:00 AM - 4:30 PM