Services & Information

When To Talk To Us:
You should contact the Recorder of Deeds office whenever you have questions about the ownership of land or during the process of transferring land ownership. While you may create and file your own deed, it is recommended that you enlist an attorney or title company to ensure accurate deed preparation, execution and recording.

What We Can Not Do:
Unfortunately, we do not have the funds or the personnel to research genealogy. We do have some historical records, including Real Estate Transfers: 1819 - Present and Marriage Licenses: 1819 - Present.  For a list of available resources that may assist in your search, click here.

Services:
All documents to be filed must conform to a set of generalized guidelines. Please see General Document Requirements

ALL DOCUMENTS RECEIVED AFTER 4:00 P.M. WILL NOT BE PROCESSED UNTIL THE NEXT BUSINESS DAY

The Recorder of Deeds office is where all transactions pertaining to land are recorded and kept as permanent record.

Please see the following requirements for more information:

  • Real Estate Requirements
    The following information is required for the proper filing and recording of Real Estate transactions
  1. All Requirements as outlined in the General Document Filing Requirements
  2. Date
  3. Names of Grantor and Grantee
  4. Address Requirements (§59.330 1)
    1. Grantee on Deeds
    2. Beneficiary on Deeds of Trust
    3. Assignee on Assignments
  5. Legal Description of property (§59.330 1)
  6. Signature on a document shall have the corresponding name typed, printed or stamped underneath said signature (§59.310 2)
  7. Must be proved or acknowledged according to law (i.e. valid Notary Public signature, seal and expiration date)  (§59.330 1)
  8. Affected Book and Page, if needed (i.e. Releases; Assignments; etc.)
  9. Amount of Note on Deed of Trust
  10. All parties must sign agreements, contracts, etc. and signatures must be properly acknowledged
  11. Corporate seals required where applicable
  12. Minimum 8 point type [§59.310 1 (2)]
  13. Fees: as per Fee Schedule
  14. Page" means any writing, printing or drawing covering all or part of one side of a paper, other than a plat, not larger than 8 1/2 inches by 11 inches, or of a plat not larger than 24 inches by 36 inches (§59.310 1)
  15. Document must be of sufficient legibility to produce a clear and legible reproduction; if not , document must be accompanied by an exact typewritten copy to be recorded contemporaneously with document [§59.310 1 (3)
  • Plat Requirements
    The following information is required for the proper filing and recording of  Plats including subdivisions, out lots, or condominiums
  1. All Requirements as outlined in the General Document Filing Requirements
  2. Verification of paid property taxes (see the Collector)
  3. Name of subdivision - no duplicate names  (see the Planning and Zoning requirements for naming a subdivision)
  4. Owners must sign (individuals or corporations) a general partner can sign for a partnership
  5. Legal Description (Section, Township, Range and direction , etc.)
  6. Signature must be properly acknowledged with appropriate seal (notary or corporate) (§445.030)
  7. Approved by applicable Planning & Zoning Department (city or county) (§445.030)
  8. 18 inch x 24 inch original (Mylar) or 24 inch x 36 inch original (Mylar)
  9. Fees:  As per fee schedule [§59.310 1; 1 (4); 3 (4); 3 (6)]
  • Survey Requirements

    The following information is required for the proper filing and recording of  Plats including subdivisions, out lots, or condominiums

  1. All Requirements as outlined in the General Document Filing Requirements

  2. Name of person requesting survey

  3. Name and signature of surveyor and LS # and stamp

  4. Legal (tracts) Section, Township and Range

  5. 18 inch by 24 inch Mylar or paper or 24 inch by 36 inch Mylar or paper

  6. Fees:  As per fee schedule [§59.310 1; 1 (4); 3 (4); 3 (6)]


The Recorder of Deeds office issues marriage licenses, records the license after marriage, and maintains a permanent record, alphabetically, by the parties' names and the date of marriage. To request a copy of a marriage license click here.

 

Marriage license applications are accepted from 8:00 a.m. to 4:00 p.m., Monday through Friday, except for legal holidays. For marriage license information click here or call 636-583-6367.

Armed Forces Document (DD214)
Click here for instructions on how to request a copy of a recorded military discharge.