In order to be considered by the Planning & Zoning Commission, County Commission (only cases that are administered by the Planning & Zoning Department), and/or Board of Zoning Adjustment and included into the record for a specific file, evidence and/or written testimony must be submitted in compliance with the procedures set forth below.

 

Deadline for the Meeting Packets:

In order to be added to the meeting packets that are mailed out to the Commissioners/Members prior to the meeting, evidence and/or written testimony must be received by the Planning & Zoning office by 4:30p, 11 days prior to the meeting and must include the following number of copies:

• If the file is being reviewed by the Planning & Zoning Commission: 12 copies for each member to have their own copy (1 for each of the 11 Commissioners and 1 for the file) OR 1 copy that can be passed around and then included in the file.

• If the file is being reviewed by the Board of Zoning Adjustment: 8 copies for each member to have their own copy (1 for each of the 5 Board Members, 2 for each of the Alternate Board Members, and 1 for the file) OR 1 copy that can be passed around and then included in the file.

• If the file is being reviewed by the County Commission: 4 copies for each Commissioner to have a copy (1 for each of the 3 Commissioners and 1 for the file) OR 1 copy that can be passed around and then included in the file.

 

If evidence and/or written testimony is submitted via email or copies are requested to be made on behalf of the submitter (in accordance with the fees here in), payment for copies* must also be made to the Planning & Zoning office. The deadline for payment is the same as the deadline for evidence and/or testimony. If the submittal is substantial in size, payment for shipping costs may be required.

 

Deadline for the Public Hearing:

Written Testimony may be submitted up to and during a public hearing, but must include the following number of copies and must adhere to the deadlines and procedures outlined below:

• If the file is being reviewed by the Planning & Zoning Commission: 12 copies for each member to have their own copy (1 for each of the 11 Commissioners and 1 for the file) OR 1 copy that can be passed around and then included in the file.

• Board of Zoning Adjustment: 8 copies for each member to have their own copy (1 for each of the 5 Board Members, 2 for each of the Alternate Board Members, and 1 for the file) OR 1 copy that can be passed around and then included in the file.

• County Commission: 4 copies for each Commissioner to have their own copy (1 for each of the 3 Commissioners and 1 for the file) OR 1 copy that can be passed around and then included in the file.

 

If written testimony is being submitted to the Planning & Zoning office, the required number of copies must be received at least 3 hours prior to the meeting. If written testimony is submitted via email or copies are requested to be made on behalf of the submitter (in accordance with the fees herein), it must be received by 4:30p on the day prior to the meeting. Payment for copies* must also be made to the Planning & Zoning office. The deadline for payment is the same as the deadline for evidence and/or testimony.

 

If written testimony is submitted at the meeting, it must be done during the appropriate public hearing portion of the meeting and must include the required number of copies (listed above). The person submitting the testimony must state on the record that they are doing so, and it will be marked as an exhibit.

 

Evidence may be used in conjunction with oral testimony at the public hearing, but a copy must be provided prior to beginning the oral testimony.

 

PowerPoint Presentations or videos may be shown in conjunction with oral testimony, but a copy must be provided prior to the presentation. The presenter must provide his or her own laptop. Planning Staff will be available at the meeting to assist in connecting the laptop to the projector.

 

PLEASE NOTE: The applicable Board or Commission may vote to leave a file open for further evidence and/or written testimony after the public hearing has been held. If so, submittals must meet the deadline set by that Board or Commission. The number of copies required still applies. The Planning & Zoning office can verify the status of any file.

 

* Copies are made at a rate of $0.10/page (black and white, 8 ½” x 11”). If testimony includes larger paper, color copies, or an alternative medium, additional fees may apply. If the submittal is substantial in size, an administrative fee may be charged.

 

Questions?

Call the Planning & Zoning Department at (636) 583-6369

Email planningandzoning@franklinmo.gov.